Executive Assistant

San Francisco

Formation is seeking a highly skilled Executive Assistant to support the Executive Team as we develop our flagship product. As the Executive Assistant, you will focus on driving efficiency for the Executive Team by facilitating all aspects of the business and serving as the liaison between our Leadership and the Executives of Fortune 500 companies.

Key Responsibilities:

  • Provide administrative support to senior-level management
  • Manage calendars with tremendous attention to detail (numerous daily meetings, calls, and internal/external presentations)
  • Maintain a high degree of confidentiality while handling sensitive information
  • Facilitate communication between appropriate parties as needed
  • Handle high-level inquiries quickly and proactively
  • Organize and plan staff and Board of Directors meetings
  • Manage expense reports and complex travel arrangements
  • Plan and execute on company wide events as well as executive offsites

Skills and Experience:

  • 5+ years in an Executive Assistant role, preferably for a startup
  • Expertise in Google Drive and Microsoft Office, including PowerPoint
  • Ability to prioritize, meet deadlines, and juggle multiple priorities in a fast-paced environment
  • Demonstrated ability to deal with unresolved situations, frequent changes, delays, and unexpected events
  • Ability to lead and get things done with minimal supervision
  • Strong communication and interpersonal skills
  • High attention to detail
  • Experience with web conferencing and Internet-based collaboration tools
  • Comfortable learning new technology

Bonus Points:

  • You welcome the responsibility and thrill that comes with being a member of a founding team
  • You're motivated, dependable, and continuously focused on excellence
  • You court perfection, but are grounded and practical
  • You're interested in improving humanity's relationship with technology

About Formation

Formation distills complex customer data into uniquely tailored experiences; we orchestrate physical and digital exchanges into one seamless journey. Our business is building lasting, trusted relationships between people and brands—and making it look easy.

We're already reaching millions of people a day, and we're just getting started. Our founding leadership is equal parts business, design, and engineering—because we believe differing perspectives + passionate discourse achieve the greatest outcomes. We are collectively talented, but also humble. We give our whole selves. We love learning new things.

We are an equal-opportunity employer, and strive to make hiring decisions that reflect that. If you're up for the challenge of a lifetime, we're looking for outstanding talent to join our team.